Site Owners
Pilots
Download our app below to start discovering new landing sites
Helipaddy Fly-In Tool
19
Dec
Are you organising a fly-in?
Introducing Helipaddy Fly‑Ins
A simple way to run fly‑ins with bookings (and optional arrival slots). For free!
Running a fly‑in shouldn’t mean juggling spreadsheets, inbox threads, and last‑minute “can I still come?” messages. The Helipaddy Fly‑In tool gives organisers a public booking page for each event, with optional slot‑based arrival scheduling, automatic confirmation emails, and a lightweight organiser panel to manage everything in one place. Create your own fly-in now using the form below.
If you don’t wish to use the booking feature, you have the option to simply link to your own website. This means you can still list your fly-in on our Fly-Ins page at https://helipaddy.com/fly-ins/.
Play with our sample fly-in at https://helipaddy.com/hp-flyin/example: try booking a slot or login as Organiser with password Organiser.
Organisers own the entire process, not Helipaddy. We just do the heavy lifting. Create your own fly-in now using the form below.
Create yours now
Key features (at a glance)
- Public booking page per fly‑in
- Optional slot scheduling (e.g. 3 landings every 15 minutes) or open arrivals (pilots enter an ETA)
- Capacity controls: limit aircraft per slot and/or set a hard max total aircraft
- Slot conflict protection: availability is checked again on submission to reduce double‑booking
- Self‑service cancellation: pilots get a personalised cancellation/rebook link via email
- Confirmation email + calendar invite (ICS) so attendees can add the slot to their diary
- Optional Stripe Payment Link support (organiser supplies the link; no API integration required)
- Event privacy option: simple event password gate for the booking page
- Organiser panel on the fly‑in page: view bookings, export CSV, and easily email all attendees
For organisers: how you set up and run a fly‑in
For instructions, please see https://helipaddy.com/fly-ins/ or just learn as you go. It takes a few minutes to create a draft fly-in. Nothing is published until you say so. If you just want to list your fly-in without using our booking tool, follow the option shown when creating the fly-in.
Customer experience (what pilots see)
1) A pilot opens the Helipaddy fly‑in page (or finds it via your own “Upcoming Fly‑Ins” web page).
2) If you enabled an event password, they’ll be prompted to enter it once only.
3) They read your instructions, then pick an arrival slot, or enter an ETA (if slots are disabled).
4) They submit: name, email, aircraft registration/type, and any notes.
5) They see an on‑page confirmation message (and may be redirected to payment if enabled).
6) They receive a confirmation email containing everything they need including a calendar attachment.
7) If plans change, they can cancel from the email link, confirm cancellation, and rebook if spaces remain.
Important: a slot booking helps manage congestion but, unless the landing site says otherwise, it is not landing permission—pilots should still use Helipaddy Request Landing button to request landing as normal.
