Site Owners
Pilots
Download our app below to start discovering new landing sites
Fly-Ins
Click on any image below to view the fly-in details. Easily add your fly-in using the form at the bottom.
Organisers: how to use the tool
As the organiser, start in draft mode so you do not publish anything by accident.
- Leave Published unchecked while you build the event.
- Choose your Fly-in type:
- Use Helipaddy Fly-In tool for booking slots and confirmations emailed to you.
- Simple link to external site if you want to send pilots to your own page.
- Enter your Helipaddy Site ID (found in the app site view or ask us if unclear) and confirm the map marker is correct.
- Add a Featured image (required).
- Add your Event details URL (this becomes the public link and the external link if you choose external).
- Enter your Organiser email.
- Save changes.
- When everything looks right, check Published.
Pilot experience: If you use the Helipaddy tool, pilots book a slot or ETA, receive a confirmation email (with calendar attachment), and can cancel via email link. If you use an external link, pilots go straight to your event page instead.
These options let you fine-tune the booking experience. Most are hidden unless you choose the Helipaddy Fly-In tool.
- Enable bookings: If off, the fly-in still appears in public lists but shows “Bookings closed.”
- Date / Start time / End time: Define the booking window.
- Slot gap (minutes): Set to 0 for open arrivals (pilots enter ETA). Otherwise, pilots choose time slots.
- Max aircraft per slot: Caps each time slot when slots are enabled.
- Max total aircraft: Overall cap for the event.
- Instructions to pilots: Text shown above the booking form.
- Email confirmation template: Sent after booking (supports placeholders).
- Event password: Optional, to restrict access.
- Show slots booked: Displays availability table to pilots.
- Stripe payment link + Require payment before confirmation: Optional payments.
Tip: Keep Published off until you have verified the image, dates, and event details URL. You can edit everything while unpublished, then publish when ready to share.
